» Adults / Seniors

Women's USTA Local Rules - 2003

Albany Adult and Senior Leagues 2003

In the event of a conflict, local rules will take precedence over USTA and USTA/Eastern rules.


A. Number of Teams

A local league will consist of a minimum of two (2) teams at a specific level of competition.

B. Format

The Championship Format of two singles and three doubles will be used for all levels in the Adult league except for the 2.5 level. For that level the match format will be determined by a vote of the 2.5 captains at the Captain’s meeting preceding the beginning of the local league season for a Championship year. At the 2.5 level the match format may consist of 1 singles and two doubles or two singles and three doubles courts. Three doubles will be used in the Senior league.

C. Roster Size

Sixteen (16) is the MAXIMUM number of players on an Adult or Senior team. Eight (8) is the MINIMUM number of players in the ADULT league and six (6) is the MINIMUM number in the SENIOR League.

D. Order of Strength

Teams are encouraged to field their singles and doubles players for each team match in the order of strength.

E. Rosters

Level Coordinators must receive rosters at least one week preceding the start of a local league season. Each team Captain is responsible for ensuring that each team member registers through Tennis Link® during the specified registration period, either individually or in batch mode by the Captain, in order to be listed on the “official” USTA roster. Each player will be assigned a player number for her team during the Tennis Link® registration process. Players should note their player number when they register since the player number will be used throughout the season to record match results. Players must be registered on a team roster prior to playing a match. Once a player has played a match for a team, that player may not be removed from the roster. Players who have been disqualified based on the dynamic national tennis rating program (DNRTP) will continue to be displayed on the team roster but the roster will indicated that that player is ineligible. Players who have been disqualified for a level may no longer play at that level but may play at a higher level if there space is available on a team roster at the higher level.

F. Roster Changes

Players may be added or removed from a team’s official roster at any time during the local league season, with the approval of the League Coordinator, for the following reasons:

· Season ending injury

· Change in player rating (including disqualification under DNRTP)

· Player is new to the area, or new to playing USTA tennis

· A team’s roster size is less than maximum size

· A player may be removed from a roster if she has not played a match

Players may not be added to a team roster for a flight playoff (i.e. playoff to determine the winner of a level for the winter or summer season or a playoff to determine the local winner for a level (winter versus summer playoff). Captains must notify their Level Coordinator and the USTA Women’s Treasurer regarding all roster changes.

G. Requirements for Captains

Any person serving as captain must be a member of Women’s USTA Tennis for the Northern Region. No person can serve as captain for more than one team in any one level.



A. Age

· have reached the age of nineteen (19) years on or before December 31 of the year in which the season is played for the ADULT league; or

· reached the age of 50 on or before December 31 of the year in which the season is played for the SENIOR league;

B. USTA Membership

· be an active member of the USTA through September 30 of the championship year in which the league is competing

C. Women's USTA Tennis Dues

· have paid dues to WOMEN'S USTA TENNIS. Dues are payable at the time of registration on a team roster as follows:

ADULT $8 per championship year per player per team. $4 for the summer season

SENIOR $4 per championship year per player per team.

CAPTAINS Dues are waived for the player designated on the Tennis Link â roster as the team captain. The dues will be refunded to the designated captain of each team by the USTA Women’s Treasurer.

D. Ratings


a. Possess a USTA computer rating resulting from play in the 2001 or 2002 Championship season (see Valid Computer Ratings Chart). Players cannot have a rating higher than the level in which they are competing.


b. Declare their self-rating when they register on the team roster. Players self-rating must comply with the NTRP guideline descriptions for 2.5, 3.0, 3.5, 4.0 or 4.5 which are available on the Tennis Link website.


a. During local league competition and at every level of championship competition below national championships a computer rating will be calculated for all players to determine if any players have reached the disqualification criteria using the USTA NTRP Computer Methodology Procedures. Players will be NTRP disqualified if they reach the disqualification levels established for 2.5, 3.0, 3.5 etc. three times during a Championship season based on all matches reported in the national database for Adult and Senior Divisions.

b. A team captain, league coordinator or member of the local ratings committee who feels a player is clearly above level may request a Player Review from the USA League Tennis Sectional Coordinator to determine the NTRP status of the player.

c. The USA League Tennis Sectional Coordinator will notify the player, her team captain and the Local League Coordinator of disqualification immediately. The player may appeal (see procedures – 3.04 in the USA League Tennis Regulations).

d. Following an NTRP disqualification the player may not play at the disqualified NTRP level of play (or any lower level of play) for the remainder of the championship league year and for the succeeding league year. The disqualified player becomes a benchmark for purposes of calculating year-end ratings at the local level. During the championship year in which the play was disqualified, the player may register to play on a new team at the higher level provided space is available on that team roster and that team still has local matches scheduled to be played.

E. Roster

Players must be registered on the team's roster (via Tennis Link® registration) before playing in a match. Note: Per player charges are $6 for registration and scorekeeping fees plus local dues (either $4 or $8).


During the season, anyone not meeting eligibility requirements listed above is ineligible. Any team using an ineligible player will lose all five (5) courts in Adult League (or all three (3) courts in Senior League) from any match in which this player participated. Players may not play a match at a level lower than their computer rating.


A. Scheduling Matches

The local Women's USTA Tennis organization will schedule all matches: date, time, court and opponent. Entire team matches may only be cancelled due to weather by the League Coordinator (or designee). Matches cancelled because of weather must be rescheduled by the League Coordinator (or Level Coordinator if the League Coordinator is unavailable) based on court availability.

Clubs and opponents must be notified 48 hours in advance of cancellation of any individual court and must specify which court (e.g. 2nd singles, 3rd doubles, etc) is being cancelled. Once your opponent has been notified that a designated court has been cancelled, no changes can be made in that cancellation UNLESS the first captain can field that position after all AND the opposing captain can get her player(s) back for the match.

B. Scoring by Set

Two out of three sets with No-Ad scoring in the third set only, will be used to determine the winner of a match. If during the third set the teams realize that they forgot to play No-Ad, they must finish the game they are playing and THEN continue the rest of the match using No-Ad scoring.

C. Maximum Warm Up Time

There will be a strict FIFTEEN-MINUTE (15) WARM-UP. Please do not abuse this rule, as it is difficult to complete a match in the allotted time when additional time is taken for a warm-up.

D. Rotation

In order to facilitate completing a match in the allotted time, teams will only change sides of the court after each set, i.e., there will be no change of sides on odd games or after six (6) points in a tie breaker (indoor courts only). Players may, however, get an on-court drink after the 3rd, 5th etc. games during the 90 seconds allowed time. Players may leave the court (1) for a bona fide toilet visit, (2) between the second and third sets (at any players option), (3) to secure an official or rules clarification, or (4) for an injury time out (10 minutes from time of injury will be allowed). A two (2) minute break at the end of a set is permitted. A five (5) minute break is allowed between the second and third sets, if any player chooses to leave the court; lateness penalties will apply to this break.

E. Balls

Ball type 1 (fast - regular felt) or Ball type 2 (medium - heavy duty) will be used. Do not use Type 3 or titanium. Balls may be provided by the club or by the home team. It is the home team captain’s responsibility to ensure that her team members walk on the court with a new can of balls.

F. Matches Not Completed Within Scheduled Time

All matches must be completed. There are no ties. If no one steps on the court at the end of the scheduled two hours, play must continue. If the next team or players come on the court, play stops and a let is called. If you are entering a court where USTA women are playing, let them finish the game before entering the court.

If another court is available at the same facility immediately, or within 30 minutes of the scheduled end of the match, play must continue. A five (5) minute re-warm up period is permitted in such circumstances if a break in play of more than ten (10) minutes occurs.

If the match is in the third set, the score is at least 5-4 or 5-5 AND the players who are scheduled to play next on that court are USTA Adult Women players, the players coming on the court will allow the players on the court a maximum of 15 minutes to complete their match. The teams coming on the court will have their singles players warm up on one court. At the conclusion of the 15-minute warm-up, one singles match will move to the court that had been occupied.

If the match is still not complete and no court is available, the match must be scheduled to be completed and played within TWO WEEKS and CAPTAINS OR THEIR DESIGNEES (may be the player participating in the match) must be present for the completion of the match. Exceptions to this rule may be allowed at the discretion of the Local League Coordinator. Play continues exactly at the point of stoppage. (If a game was stopped at 0-30, it continues at 0-30). The Level Coordinator must be notified within 24 hours when a match is not completed on the day it was played. The Level Coordinator must be notified as soon as the match is scheduled for completion. The penalties and defaults described in Section VI below apply.

G. Exchange of Line Ups

Captains MUST exchange line-ups simultaneously five minutes before match time. After line-ups have been exchanged, the default rule goes into effect. No teammates may substitute for a player in the line up once the line ups have been exchanged except for injury to, or illness of, a player who is at the club and/or has started her warm up prior to the start of the match. Any teammate who is substituted must also have been at the club at the start of the team’s warm up. (Start of the match will be defined as ‘when the first served ball is struck’.)

H. Score Sheets

After the match, both captains must complete the Tennis Link® score sheet for that match and sign the bottom of each score sheet. A copy of the completed scorecard must be left at the club where the match was played. The winner of each match must be clearly indicated on the scorecard. The captains must retain their original scorecards until the conclusion of the championship season (November 15 of the calendar year).

I. Reporting Match Results

a. The WINNING CAPTAIN is responsible for reporting the match scores via the Tennis Link® procedures within 24 hours of the conclusion of the match or risk forfeiture of that match. The losing captain is required to confirm the match scores reported within 48 hours after the score has been reported. If not confirmed by the losing captain, Tennis Link will automatically confirm the match within 48 hours. If the losing captain attempts to confirm a match but the score has not yet been entered, the losing captain should enter the score and the winning captain may subsequently confirm the score reported by the losing captain. Failure to comply with these rules may result in forfeiture of the match. Note: Scores for any match in dispute should NOT be entered in the Tennis Link system until the matter has been resolved.

b. The score for any defaulted or forfeited match should be reported as 6-0, 6-0 for the winning team. Player(s) should be designated for the winning team but no player(s) should be designated for the losing team. A default or forfeit is considered a match played for purposes of determining eligibility to advance to sectional or national championships.

c. When a player has been disqualified for a level of play, the individual match that produced the disqualification (i.e. the third strike) and any subsequent match played by the player at that level would be considered losses. The score in the third strike match will be changed to a 6-0, 6-0 loss for the disqualified players team.

J. Season Tiebreak Procedures

In the event of a tie between one or more teams, it will be necessary to determine the level champion for each season through a tiebreak procedure. Which of the following tie break procedures will be applied for each level for the upcoming sanctioned season will be determined by a majority vote of the captains within each level at the Captains meeting immediately preceding the start of local league play.

Option A

A winner would be determined by applying the following procedures in the order that they are listed:

1. The team winning the greater number of individual matches during the season,

2. The team losing the fewest number of sets during the season,

3. The team losing the fewest number of individual games during the season,

4. The winner of head-to-head match play during the season.


Option B:

A head to head single elimination playoff match to be played at a specified predetermined time. If this option is chosen all playoff matches should be scheduled at the beginning of the league season. Note: If more than two teams are tied, a round robin playoff will be held. If a tie remains after the round robin, steps 1-4 in Option A above will be applied to the playoff results to determine the level champion.

At a meeting of the captains preceding the start of local league play, each level will determine, by majority vote, which season tiebreak procedure will be applied to its level. The level coordinator will be responsible for recording the results of the vote and communicating the result of the vote to all captains in their level.

K. Spectator Area

In order not to disturb players, spectators are restricted to the club lobby. Cell phones and paging devices should be turned off when the match is in progress.


A. Required Notice

If a captain knows in advance that an individual match must be forfeited due to lack of players, she must notify the club and the opposing captain as soon as possible but AT LEAST 48 HOURS IN ADVANCE. Teams that fail to provide adequate notice will be responsible for court fees if assessed by the host club.

B. Reporting Forfeits

Forfeits are scored 6-0, 6-0 for the winning team. Please mark score sheets as directed in the instructional handout on score reporting.

C. Applicability

Forfeit rule is in effect BEFORE exchange of lineups. The default rule (see below) goes into effect AFTER lineups are exchanged.

D. Team Forfeits

A team must have a minimum of four eligible players available for play in each match or the entire match must be forfeited. An adult team may forfeit a maximum of two courts in a match without forfeiting the entire match. In such cases forfeits will be determined as follows:

· Singles - the #2 singles must be forfeited before the #1 singles may be forfeited.

· Doubles - the #3 doubles must be forfeited before the #2 doubles; the #2 doubles must be forfeited before the #1 doubles.

For Senior matches, a team must have a minimum of four eligible players available for play in each match or the entire match must be forfeited. A senior team may forfeit a maximum of one court in a match without forfeiting the entire match and that position must be the #3

doubles court.


A. Time Limits

There is a strict 15-minute default time. The start of the default time will be determined by the time displayed on the club’s lobby clock (indoor courts). The captains must agree in advance on the time keeping mechanism to be used to determine the end of the default period. For outdoor matches the captains must agree in advance on the time keeping mechanism to be used to determine the beginning and end of the default period. Lateness of both match opponents results in appropriate game penalties for each team. Double default will result in loss of that court for each team. Player(s) who have defaulted may play on the court(s) available, but the official score will be 6-0, 6-0 by default.

Note: To determine the winner of a match where a double default has occurred and the remaining individual matches have split, i.e. each team has two points (Adult) or each team has one point (Senior), apply Option A under section IV.J. Season Tiebreak Procedures, as shown below:

· the winner is the team losing the fewest number of sets; or if still tied

· the winner is the team losing the fewest number of individual games.

B. Captains' Score Sheet Responsibility

When a default occurs because of lateness, the captain of the team receiving the default should immediately mark her score sheet and secure the signature of the opposing captain on the line for the defaulted match (and not on the bottom of the scorecard which attests to the overall match score) to confirm default. The player number(s) who received the default are entered

If the default occurs because of misconduct (e.g., walking off the court, refusing to play, etc.) the captains/acting captains should mark the score sheet, with the score EXACTLY as it was when the match was stopped, with the name(s)of the player(s) who defaulted and those player(s) who received the default clearly indicated. Again, Captains’ signatures should be entered next to the defaulted match on the scorecard with the word “default” as well as on the bottom of the score sheet. See example attached. For purposes of reporting the score for this type of default in Tennis Link, you will have to enter the status of the match as a retirement rather than a default in order to be able to report the score exactly as it was when match play was stopped (if you click “default” in Tennis Link, the score will revert to 6-0, 6-0). In accordance with Tennis Link procedures, the score reported for this match must be the WINNERS score i.e. the players receiving the match win by default, even though they may actually have been behind when match play stopped.

C. Court Costs

Players who default on a regular or completion match (incomplete matches) are responsible for the entire cost of the court, if no one uses the court. If other players use the

court, they are responsible for payment.


When an individual match has started and a player is unable to continue the match, due to injury, illness, loss of condition or personal emergency, the opposing team is awarded the match win. For example, at 6-2, 4-3 the team that was ahead retires. However, the score is reported EXACTLY as the match ended (e.g., 2-6, 3-4) and the word “retired” should be written on the score sheet in the space indicated immediately below the match. Be sure that the match status is correctly reported as “retirement” when entering the individual match result in Tennis Link®.


At the end of a season:

If any team forfeits/defaults an entire team match more than once during the season because it has fewer than four players available for a match or must forfeit more than two courts (Adult) or more than one court (Senior); OR

If any team forfeits/defaults more than 1/3 of its total sanctioned matches during the season (e.g. 9 sanctioned team matches = 45 individual adult matches, 27 individual senior matches = a maximum of 15 individual adult matches or 9 individual senior matches - see below:


# Sanctioned Matches Scheduled = 9 9

# of Individual Matches = 45 27

Maximum # allowable forfeits/defaults = 15 9

Such teams will have to break up, revise their roster or sit out for a year. In revising their rosters, no more than five players from the previous year may stay on the roster.


A. Percentage

EFFECTIVE WITH 2003 CHAMPIONSHIP SEASON PLAY, no more than three players on each ADULT or SENIOR Team roster may have a rating below the level for the team.

B. Playing on Two Levels

A player may play at more than one NTRP level within the Adult and/or Senior league, but no more than two teams within a Division (Adult or Senior) per league season.

A player who chooses to play at more than one NTRP level:

· cannot play at a level lower than her NTRP rating, except as provided for in these rules;

· may play at her rated level and one level higher;

· must pay local dues for all teams on which she plays as specified in section II. C. (“Dues”) of these rules;

· must inform all captains and level coordinators for the teams on which she plays; and

· the teams on which such players play must meet the number-at-level requirements described in (A) above.

Players who qualify for championship level competition (i.e. any level of play other than local) must choose which team/NTRP level they will represent at the championship level when entered in the same competition.

C. Competing at Nationals

Any team which has competed at the National level at the conclusion of the sanctioned season may request a waiver from the Local League Coordinator of the ‘playing at level’ requirement for the following season in order to ‘play up’ a level as a team in accordance with USTA regulation 3.03A(5) regarding players who have played a match at the National Championships. The request for waiver is to be submitted to the Local League Coordinator within one month of returning from national competition.


A. Ratings Appeals

NTRP rating appeals for year end ratings must be submitted on the approved form, within the time prescribed by Women's USTA Tennis. Appeals should be sent to: USTA/Eastern, Inc., 550 Mamaroneck Ave., Harrison, New York, 10528-1618. There shall be no further right of appeal from the decision of the NTRP Appeal Committee.

Following receipt of a notice of disqualification from the USA League Tennis Sectional Coordinator, the player may appeal a dynamic rating but the only basis for consideration of an appeal of a disqualification is incorrect or missing data. Disqualification appeals should be forwarded to the USA League Tennis Sectional Coordinator (USTA/Eastern, Inc., 550 Mamaroneck Ave., Harrison, New York, 10528-1618) and a copy should be sent to the Local League Coordinator.

B. Grievances Other Than Ratings

Grievances other than NTRP rating or verification must be made in writing to the Local League Coordinator, the Level Coordinator and Chair of the Grievance Committee and must be postmarked and/or emailed prior to the commencement of the next team match involving such players or team, or within 24 hours after the end of local play, which ever occurs first. In an instance where the next team match involving such players or team is scheduled more than one week from the occurrence, the grievance must be postmarked and/or emailed WITHIN one week of the occurrence. At the time a complaint is filed, a copy of such complaint shall be sent to the player or team against whom the complaint has been made.

Notification by telephone is to be made within 24 hours of the occurrence, or immediately if at the end of the season, by the Captain filing the grievance to their Level Coordinator, or, if unavailable, the Local League Coordinator, or, if unavailable, the Chair of the Grievance Committee. In order for a grievance to be valid, it must state the specific rule or rules within Women's USTA Local Rules, USTA Regulations or standards of good conduct, fair play and good sportsmanship that have been broken.

The player or team against whom the complaint has been made shall have one week to respond. The Grievance Committee shall meet or have a telephone conference and have two weeks to make a determination, which shall be in writing and given to the grievant, the player or team against whom the complaint has been made and the Local League Coordinator and Level Coordinator.

Appeals after adjudication may be made to local Women's USTA Tennis Appeals Committee in the same manner.

C. Use of Umpires

If a team feels that conditions warrant the use of an official, their Captain must notify her Level Coordinator in writing two weeks prior to match, stating specific reasons for such request. If conditions cannot be settled between the captains, either a level coordinator or the league coordinator will be assigned as an arbitrator at the match in question.


NOTE: No local rule can contradict or be less stringent than USTA rules or regulations.

A. The Rules Committee

There will be a Rules Committee, chaired by the League Coordinator, consisting of Chair of the Grievance Committee, the League Coordinator, each Level Coordinator, the Senior Coordinator, the League Treasurer, and five (5) Team Captains. The five Captains will be selected on a volunteer basis, may serve more than one year, and should represent each level of play. Numerous volunteers will result in names being drawn from a hat to determine who will serve. Lack of volunteers may result in appointment by the Chairperson. The Committee’s purpose is to evaluate all proposed rule changes and approve or disapprove proposed changes to be presented to Captains at the Captains’ meeting.

B. Procedure

Proposed rule changes can be brought to the attention of the Rules Committee only from members of Women’s USTA Tennis. The proposal must be in writing and include a brief description of the reason for or need for the amendment. Proposed wording of the change would also be appreciated. Proposed changes should be directed to the Chairperson of the Rules Committee.

The Committee will approve or disapprove a proposed local rules amendment by majority vote of those members present at the Committee meeting. An approved amendment will be presented to the full captains meeting for a vote. Each amendment approved by the Rules Committee will be voted on by the Captain (or designee) of each team attending the Captains meeting. The vote to be taken at the Captains meeting is to approve or disapprove the amendments. Votes of amendment to rules will be one vote per team with results being determined by roll call vote. Approval or disapproval of the proposed local rule amendment will be by majority vote of all captains/designees present at the meeting. The rule changes approved will be applicable to all levels of play with the exception of procedures to break team ties at end of the season and playing in order of strength which can be determined by level. Any exemptions for Seniors will be stipulated. Any matter dealing with Seniors only will be voted on only by Captains of Senior teams.

C. Time Frames

An amendment to the local rules can be proposed at any time. The Rules Committee must meet at least once per year, preferably during the period June-July, to review all proposed changes. Proposed changes, whether approved or disapproved by the Rules Committee, will be sent to all Team Captains in advance of the designated meeting. Captains should poll their team mates during the intervening time regarding the proposed amendments approved by the Rules Committee and be prepared to vote at the designated meeting. Amendments, which are approved at the designated meeting, will go into effect at the start of the season following the meeting. A revised up-to-date copy of the local rules will be provided to each Captain or their designee before the start of the season. Captains will be responsible to ensure all team members receive information concerning local rules.

D. Exceptions

If for some reason there is an emergency amendment identified as required, the Rules Committee will be assembled or the Chairperson of the Committee will do a telephone poll of the committee members. An approval or disapproval of the Committee by majority vote of members’ present/polled shall be final. If USTA rules or regulations change and the changes would result in our local rules becoming contradictory or less stringent, the local rules will be amended as necessary without vote of the Committee or full Captain’s meeting.

Local League Coordinator

· Beverly Hackett 283-7071 bhackett@nycap.rr.com

Level Coordinators

· 2.5 Laurie Savage 434-4633 savage@capital.net

· 3.0 Judy Wallock 456-6050 wallockj@nycap.rr.com

· 3.5 Diane Hardy 434-3454 topshotdh@aol.com

· 4.0 Lorraine Greaney 477-2232 lngint1@nycap.rr.com

· 4.5 Mary Ann White 753-4151 mawhite687@msn.com

· Seniors - Pat Frey 456-2090 patricia.frey3@verizon.net


· Fran Hart 438-2408 frelex@worldnet.att.net

Grievance Chair

· Theresa Cary 439-7388 jim_cary@hotmail.com

Rules Committee

· League Coordinator

· Level Coordinators

· Treasurer

· Grievance Chair

· Alice Colley

· Cheryl Ladopoulos

· Lisa Frazzetta

· Rita Fassett

· Marie Stone

· Sue Wold